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Optimizing Your Office Cleaning Plan

office cleaning services

Your office operates on a system, and keeping the space clean is no different. You want the workspace to be attractive, efficient and consistent, and creating a cleaning plan will help you to meet those goals. When you are looking for the office cleaning Tucson trusts, the following considerations should be kept in mind:

commercial cleaning plan• Written plan. This will keep everyone on the same page regarding expectations and accountability.

• Details. An exact schedule with the items and areas to be cleaned will prevent oversights.

• Standards. Documenting how everything should be cleaned avoids confusion.

• Clear communication. A solid cleaning plan that is well communicated creates an acceptable operating procedure that can evolve through time and allow for adjustments.

How to Create an Office Cleaning Plan

The first step is walking through your premises and seeing what needs to be done. The maintenance level and frequency of cleaning can be changed if needed, so you can begin with what currently works best for your company. A professional commercial cleaning company can also perform this audit and make recommendations.

Consider the following factors during your walkthrough:

office cleaning• Exterior. Trash removal, parking lot care, sidewalk cleanup and periodic power washing should be considered. Not every commercial cleaning service will do outside work, so be sure to ask about it up front.

• Entry and windows. The entrance to your business is where customers and vendors get their first impression, so make it count by having it maintained daily, especially in the winter. Most cleaning companies will also clean the interior glass, so add the task to your plan.

• Waiting room. This space often sees high traffic and should always be prioritized. Daily dusting and vacuuming is a must, as is wiping off all surfaces that people touch, including tables, chairs, counters and door handles. If your waiting room has blinds or shades, these should be regularly cleaned as well.

• Restrooms. Both public and employee restrooms should be cleaned and sanitized each day. Ensure that your plan includes restocking of paper towels, toilet paper and soap.

• Office area. This space should receive a great deal of attention because it is where your workers spend most of their time. All trash should be removed and flat surfaces should be wiped daily, including keyboards, mice and desktops. This stops the spread of bacteria that can make your staff sick.

When you need the office cleaning Tucson relies on, Southwestern Building Maintenance is always available to keep your building in optimal condition.

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Most Common Areas Business Forget to Clean

commercial cleaning

Even if your business is being cleaned on a daily basis, there are likely areas that are being neglected. These oversights may not be obvious to you or your workers who use the space constantly, but they will be noticed by customers, vendors and others who visit the premises. A poor impression is difficult to overcome, making thorough, deep cleaning a necessity. When considering Tucson janitorial services, look at the following areas and make a list.

office cleaning vents
Vents and Baseboards
During the colder weather when heating systems are in use, allergens, dust and particles can attach to air exchangers and vents. Ceiling vents in kitchens and bathrooms are often overlooked by cleaning crews, so make them a priority. Baseboards also accumulate dust, which can be taken into the HVAC system, degrading the indoor air quality.

Behind Copiers and Printers
If you have a busy office copier or printer, a collection of fine particles builds up around and behind the machines. This should be vacuumed up regularly.

Ceiling Tiles and Fan Blades
Ceilings are notorious dust collectors, especially the acoustical type with the small holes. Ceiling fans contribute to the problem by distributing air particles on the tiles. The blades of ceiling fans tend to become grimy and unattractive over time, making cleaning a necessity.

Light Fixtures
You may not even think about the light fixtures in your business, but dirt buildup on the bulbs or fluorescent tubes can make workspaces appear dimmer. In addition, they are a common place for bugs to die.
office clean doors

Door Knobs and Switch Plates
These are surfaces that everyone touches at some point during the day. Human hands tend to harbor bacteria and viruses that are easily spread by opening a door or turning on a light. Both should be wiped and disinfected daily.

Walls and Picture Frames
Picture frames are dust collectors and should be wiped off at least once per month. Another resting place for dust and dirt is wall surfaces behind open doors or other less-traveled areas.

Chairs and Upholstery
The bottoms of office chairs are one of the most neglected areas in the workspace. The wheels also collect a great deal of dirt over time, making them roll less efficiently. All upholstery should be steam cleaned several times per year by Tucson janitorial services.

Kitchen
office kitchenLook under the microwave oven and move the refrigerator away from the wall. Those are places that are often missed during daily cleaning routines.

Southwestern Building Maintenance is always available to assist you with your commercial cleaning needs. Call 520-790-6200 or visit the website today.

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Hazards Associated With DIY Carpet Cleaning

Cleaning carpet at home

You may be one of the most independent, autonomous, self-sustaining individuals in your social circle. But if you stain your carpet at some unfortunate moment, don’t take it as a blow on your ego if you’re not able to remove it yourself. Professional cleaners are in business to serve such needs and offer their services when they’re most needed. In most cases, you can call a commercial carpet maintenance company urgently, and they will come and clean your carpet at once.

DIY tricks are great for discovering new ways to recycle plastic bottles and old jeans, but not particularly when it comes to stain removal. Here’s all that can go wrong if you take it on yourself to clean stained carpets.

Excessive Shampoo Usage

shampoo bubblesThe shock you get when you see a mug of steaming hot coffee spill over your favorite rug is enough to give you a heart attack. The stains are so stubborn that the thought of spending hours bent over the stain, with an assortment of all cleaners you could find in the bathroom is tiring. You might get impulsive and empty an entire bottle of shampoo on the stain but that might not be the best move to make. It’s best to sit back, relax and think rationally: what’s the best antidote to coffee stains?

Shampoo isn’t a good choice of chemical to use. Certain stains require specific chemicals. However, attempting to remove a spill can set the stain causing it to become permanent. Just use a towel to absorb it. It’s better to hire a professional.

Watering Down Your Carpet

water carpet cleaningYou’re often told that it’s best to act fast and rinse out the staining substance ASAP using water. But over-wetting is also a problem that can dampen the bottom of the carpet and that can lead to discoloration, in some cases. Your carpet fiber may also shrink when it is wet and that’ll mess up the fitting of wall-to-wall carpets.

You may get successful with removing the stain but at the cost of other, more serious problems. One such disaster is when the backing material of your carpet and the pad get wet and take days to dry completely. Leaving the carpet wet from underneath is also a health hazard because not only does the moisture catch more dirt but also runs the risk of mold and mildew. The water temperature also matters and can affect the results of your stain-removing attempts. Since you can’t assess all these factors rationally right after seeing your carpet get soiled, it’s best to let an expert handle it.

Surrounding Furniture Being Dampened

carpet furnitureIt’s easier to clean stains from smaller area rugs because they’re not in contact with the walls or the furniture. The real deal is to wash out stains from carpets that extend from end to end and are laid beneath all the furniture.

This is because you can’t take the carpet to a safe area to clean the stain and wetting it in that spot can cause more damage than good.

Some types of wooden furniture release dyes when moistened and that can stain your carpet from parts where they’re touching it. Wood is not the only problem, because couches also have metal feet which can rust on top of a wet carpet and release the crimson rust onto the carpet.

For commercial carpet cleaning needs contact Southwestern Building Maintenance today to schedule an appointment.

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Fostering a Healthy, Happy Office Environment Through Cleanliness

Office cleaning service

Working in a clean, healthy environment can have a major impact on how people feel and behave in the workplace. They may love their job, but on those bad days, a bright and clean workspace can help lift their moods and keep them productive. In a dingy or cluttered workspace, frustrations can mount more quickly and bad days and problems seem to only get worse.

cleaning officeGoing too long without a good cleaning can put the health of your employees at risk. A clean workplace improves air quality and reduces the spread of germs and bacteria, and that cuts down on sick days and absenteeism. Worker illness and injury costs U.S. employers $225.8 billion each year, according to the Centers for Disease Control, so it’s clear that helping to ensure a healthy and safe workplace can improve your bottom line.

When your workers are healthy, they’ll have more energy and feel more creative, resulting in improved performance and a boost in business. So, go ahead and search for an “office cleaning company near me” on the Internet.

  • A clean workspace benefits your customer service as well, particularly if customers visit that environment.
  • A well-maintained and clean workplace will make your customers feel confident entering your business and working with you.
  • A bright, clean office area is like putting out a welcome mat for your clientele, and it demonstrates your professionalism and attention to detail, leaving them feeling confident that you to handle their issues.
  • If you have an untidy workspace and don’t care enough to keep the space clean, customers might assume you won’t care enough to take care of their needs either.

Vacuum cleaner officeThe bottom line is that you want people – employees and customers – to feel good about your work environment, and keeping it clean and well maintained helps you do that. When people feel good about their environment, they’re more likely to get along better. Are you having issues with communication in the workplace and do you observe coworkers expressing frustrations with one another? Try making their work environment cleaner; the fresh change may be just what everyone needs to improve morale.

If you are looking for an office cleaning company near you, contact Southwestern Building Maintenance and see if we service in your area!

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Construction Clean Up in the Winter

construction work

Construction clean up services Tucson is an important process that must adapt to changing seasonal weather. The approach to cleaning will differ between the hot summer days and the colder, wetter winter months. The following explains the process for winter cleaning and what it means for a business owner.

Focus Area

The main difference between summer and winter cleanup is a shift in the focus area. Warmer weather means keeping the outside of the construction site clean and in working order. As temperatures cool and crews begin working on indoor tasks, the main objective is the interior space and keeping it accessible and useful to workers. Having people and equipment operating in a smaller space creates clutter and hazards, making cleaning and safety top priorities.

Equipment and Tools

construction equipmentAnother difference between seasons is the equipment and tools that are used. When cold weather arrives, so does frost and ice. This creates a layer of moisture on machinery, tools, sidewalks and buildings. A professional clean-up crew will de-ice needed equipment before the work day begins by utilizing heaters, shovels and rock salt. This procedure should be an integral part of any wintertime construction site.

Effort and Time

It requires more effort and time to clean up a construction site in winter than it does when the weather is warm. Workers become cold and must stop periodically to warm up their feet and hands. It is also important for them to eat and drink enough water to stay hydrated. Cold weather also requires extra layers of clothing. This means the clean-up crew will have to work much harder to complete their duties while trying to keep warm.

Other Precautions

Winter outdoorsWinter means mud, ice and snow, all of which can be tracked indoors, making the areas around doors extra hazardous. This means sweeping and mopping these locations several times per day to remove mud, rock salt, water and other debris to prevent slips and falls. In addition to being proactive about safety, cleaners should ensure that workers are wearing non-slip footwear and there are extra layers of clothes available for a winter weather emergency. They should also be able to arrange transportation in case there are vehicle problems in the cold weather.

Southwestern Building Maintenance has the personnel and experience to handle cold-weather construction clean up needs. Call 520-790-6200 or visit the website for more information.

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Keys to the Optimal Clean Workspace

clean workplace

Much like homes, office workspaces require maintenance and daily cleaning to keep them looking good and to ensure the health of those who occupy them. It is not enough to dust, vacuum and take out the trash, although those things are important. Of larger concern are the things that are not visible to the naked eye. A clean office makes a good impression on vendors and visitors, but there could be bacteria and viruses lingering in restrooms and cubicles that could cause illness. While the Tucson commercial cleaning company is taking care of the hard work, employees can do their part to keep the workspace healthy.

Phones

Of all the things in the office, phones are the worst at spreading germs. This is because the handset is held close to a person’s mouth and other parts of the device are constantly touched by hands that may not be the cleanest. The entire phone should be cleaned with a sanitized wipe to prevent illness from making the rounds.

Keyboards

cleaning keyboard Many people eat at their desks, resulting in crumbs and food residue becoming stuck to keyboards. In addition, the constant hand contact with keyboards guarantees germs and viruses are present. Workers should regularly unplug their keyboards and tap them to dislodge particles. This should be followed by wiping the keyboards off with a disinfecting cleaner.

Desks

Desktops are an ideal breeding ground for germs. This is because the top of a desk is constantly exposed to food, hands and documents that have been moved around the office numerous times. Cleaning desktops with disinfectant each week will reduce the risk of illness and contamination.

Chair Arms

office chair cleaningChair arms do not often come to mind as things that need to be cleaned. In reality, they often harbor as many germs as phones, desktops, keyboards and human hands because they are touched so often. When personal workspaces are cleaned, chair arms should be on the list.


Having a clean office space is essential for health and productivity. An experienced Tucson commercial cleaning company like Southwestern Building Maintenance can help. Call 520-790-6200 for more information or visit the website today.

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7 Expectations Associated With Commercial Cleaning Companies

commercial cleaning

As a business owner, hiring a high-quality Tuscon janitorial service should be the same process that you would use for a prospective employee. Stellar online reviews and personal recommendations from friends are a good starting point, but for daily cleaning routines, you want above-average service.

Work Quality

high quality commercial cleaningA high-quality cleaning company will go above and beyond to present your business in the best light. The workers will pay attention to the smallest details and not leave you stressed and frustrated after they leave. They should always do a better job than your employees would.

Good Communication

In many cases, the cleaning crew will work overnight, leaving little opportunity to talk directly with you. A top-notch company will reach out during business hours to ensure that the team is meeting your requirements or if there is any more that they can do.

Background Checks

A positive working relationship is based on a foundation of trust. The cleaning company you hire should provide workers that have undergone thorough background checks as a part of the vetting process. You only want people you can trust in your facility.

Honesty and Respect

These are two of the most important expectations that you need to have with your cleaning crew. If something is broken or missing after the team has left, the situation should be resolved with complete honesty and respect for you and your business. A quality cleaning company will make reparations and hold the workers responsible.

Daily Consistency

daily commercial cleaningFor your comfort level, you may prefer to have the same cleaning crew each day. A cleaning company that wants to keep your business will make sure that you always get the same crew and the same level of service with each visit.

Seasonal Flexibility

If your business becomes busier at certain times of the year, your cleaning crew will need to make adjustments. This can range from having extra duties to starting their work at a later time. The cleaning company should always be willing to work with you as your needs change.

Ongoing Training

commercial cleaningCommercial cleaning is a specialized skill. It requires education and training as well as experience. Premier cleaning companies keep their workers up-to-date on the latest techniques to ensure your business makes the best impression possible.

 

 

Southwestern Building Maintenance is always available to help you with your commercial cleaning needs. Call 520-790-6200 or visit the website for more information.

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Commercial Cleaning Services Vs. Janitorial Services

commercial cleaning janitor

As a business owner in southern Arizona, you probably need your office space cleaned regularly. You may be confused by the terms “commercial cleaning services” and “janitorial services” and wondering if there is a significant difference between the two. You may also be unsure of what to look for when hiring a professional cleaning crew. The following will explain everything you need to know about Tucson janitorial service and commercial cleaning.

What is the Difference?

business cleaning servicesThere is no real difference between a commercial cleaning service and a janitorial service. While they are essentially interchangeable, that does not mean that any particular company will be the right fit for your business. Typically, both will provide a thorough cleaning of your company premises. A janitorial service will clean and sanitize restrooms and break rooms, restock paper products, dust and vacuum your office space and dispose of trash. A professional cleaning service will do many of the same tasks with more of a focus on aesthetics. The janitorial crew may also keep pests under control and report any property damage that they find. Both are dedicated to providing a safe, clean and attractive environment for workers, customers and vendors.

What to Look for in a Cleaning Service

commercial cleaningWhen you are ready to hire a cleaning service, the most important consideration is the needs of your business. Some companies only provide cleaning in specialized fields such as industrial, educational or medical. The service you choose should provide the exact work that you require. Another crucial factor is reputation. Request references and research all reviews and testimonials. Reach out and ask past and current clients about the service to learn more details about its work ethic and attention to detail. Consult with company representatives and ask how their services can meet the needs of your business. The answers you receive will help you to make a final decision.

Southwestern Building Maintenance has been providing Tucson janitorial service since 1991. The friendly and professional staff is always standing by to help you with your commercial cleaning needs. Call 520-790-6200 for more information or visit the website today.

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Eight Ways to Guarantee Proper Day Porter Services

day porter

As your southern Arizona business becomes busier, you may need a day porter to keep your facility looking and running its best. By hiring a professional company, you will receive knowledgeable, dedicated and well-trained personnel that can take on other tasks that are not usually associated with being a day porter. This can include meeting delivery people, moving packages around the premises or even making coffee. The day porter services Tucson are there to make your day go more smoothly.

day porter services

Before hiring a day porter, make sure you have a clear definition of what you want that person to do. In most cases, day porters clean the front doors and keep up with the restrooms. Some may be willing to expand beyond these duties. In any case, a porter who knows exactly what is expected of them will provide more value than one who is always guessing or is simply overwhelmed.


Tips for Using a Day Porter Service

The following eight tips will help you get the best results from your day porter:

• Have a clear job description. This will make hiring the right person easier.

• Ensure that the janitorial service provider does a background check. You want to work with someone you can trust.

• Insist on a drug test before the porter begins work on your premises.

corporate janitor• Ask the janitorial contractor to have a substitute porter available if the regular person cannot make it to work. The substitute porter should be trained for all phases of work in your building.

• Make sure your contract with the janitorial service allows for other duties to be reasonably assigned to the porter.

• Before assigning more work to your porter, consider what they are already doing and the amount of time it takes. Do not overwhelm the person with too many extra tasks.

• Emphasize what jobs are the most important to you to prevent the porter from doing only what they enjoy. Good communication will ensure that you will get your point across and be able to redirect the person when necessary.

• Do not hesitate to contact the janitorial provider when things are not going well. The service is there to help you manage the relationship.


Southwestern Building Maintenance is always available to provide the day porter services Tucson business owners need. Call 520-790-6200 or visit the website for more information.

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How Often Should You Have Your Office Cleaned?

As a business owner, you know that cleaning and maintenance is very important. Depending on the size and specific needs of your facility, the job may need to be done daily. While the Tucson Janitorial Service keeps your office and reception area in the best possible condition is attractive to clients and job applicants, it is also a healthier environment for your employees. Fewer sick days means higher productivity.

Considerations

When you think about cleaning, you must consider the total number of employees, vendors and other visitors that come into your building each day. Other factors are your industry and the size of your facility. For example, if you are in the medical field, the space will require daily cleaning and a disinfection process. On the other hand, if you have a small business with only a few people doing accounting work, twice per week is sufficient to keep everything in order.

What Should Be Cleaned

Regardless of business size and industry, employee break rooms and restrooms should be cleaned every day. This is especially true of bathrooms that are available to the public because a dirty washroom leaves a very bad impression. Both of these areas have the greatest number of bacteria on touchable surfaces such as countertops, faucets and doorknobs. A carpeted office requires not only daily vacuuming but also periodic deep cleaning to remove ground-in debris and stains. Tile floors should be mopped regularly.

office cleaning

Benefits of Regular Office Cleaning

The most obvious benefit of office cleaning is appearance and smell. When prospective clients and customers enter your facility, you want them to feel comfortable like they are in their own home. This will encourage them to do business with you. Cleaning and disinfection also protects you and your workers from bacteria, viruses and fungi that can cause illness. A clean office is one that everyone enjoys working in, and it boosts morale as well as overall productivity.

Southwestern Building Maintenance offers many services to help you and other southern Arizona business owners with commercial cleaning needs. Call 520-790-6200 or visit the website for more information.